⊞ Getting Around

home

When the app opens you see the Home screen — a grid of tiles, one for each thing the app can do. Tap a tile to open that section.

Going back home

Every section has a home button (house icon) in the top-left corner. Tap it whenever you want to close what you're doing and return to the tiles.

⊟ Device Information

device.info

Use this section to check the key facts about the machine you're standing at — handy when logging a support call or confirming you're working on the right device.

What you can see

Keeping it current

Tap ⟳ Refresh to pull the latest details. They also load on their own each time you open the section.

🖨 Print Capabilities

print.cap

Check at a glance what this device can do when printing. It's a quick way to confirm a feature is available before you rely on it.

You'll see whether things like colour printing, 2-sided (duplex), manual feed, stacker, watermark and unique-ID print are supported on this machine.

📄 Scanner Capabilities

scan.cap

Check what this device can do when scanning.

You'll see whether things like colour scanning, 2-sided scanning, auto colour and size detection, OCR and scan preview are available, along with the largest document size it can take.

⇶ Distribution Capabilities

dist.cap

Check how this device is allowed to send scanned documents — useful for confirming that scan-to-email or scan-to-folder is set up before you try to use them.

You'll see whether sending by FTP, network folder (SMB) and email (SMTP) is switched on, along with security options like encryption, document signatures and password protection.

🕐 Printer Meters

billing

Check the page counters for this device — the totals used for billing and service. The readings come live from the machine itself (over SNMP), so they always match the device's own meter report.

Five counters are shown as cards: Colour Total, Black Total, Colour Large, Total, and Scan Total. Tap ⟳ Refresh to read them again.

⬇ Pull Print

pull.print

Pull Print prints a PDF straight from a web link — no computer or print driver needed. You give the device a link to a PDF and it fetches and prints it for you.

How to use Pull Print

1. 01Enter the link (web address) of the PDF you want to print.
2. 02Choose Colour Mode: Auto, Full Colour, or Black & White.
3. 03Choose Sides: Simplex (1-sided), Long-edge, or Short-edge.
4. 04Set the number of Copies with the − / + buttons.
5. 05Tap ▶ Print. The device fetches the PDF and prints it, showing progress as it goes. Paper size and tray are matched to the document automatically.

📁 Pending Files

print.queue

This section lists PDFs that are waiting and ready to print — usually documents that have already been scanned to the system.

How to use Pending Files

1. 01The list loads automatically. Tap ⟳ Refresh to reload it.
2. 02Each file shows its name, size, and the date it was last changed.
3. 03Tap Select next to a file to choose print options and print it.
4. 04If OneDrive is connected, tap ↑ Upload to OneDrive to save a copy there instead.

If nothing is waiting, you'll see No PDF files found.

☁ OneDrive Explorer

cloud.storage

Browse your personal Microsoft OneDrive right on the device — open folders, upload a scanned document, or print a PDF without leaving the panel.

Signing in

You sign in once and stay signed in across every Microsoft section (OneDrive, SharePoint, and any others).

1. 01Open OneDrive Explorer. A QR code appears.
2. 02Scan the QR code with your phone camera. Your phone opens the Microsoft sign-in page.
3. 03Sign in on your phone. It shows Successfully signed in to your Apeos when done.
4. 04The device picks up the sign-in automatically and loads your files. You can close the page on your phone.

Browsing, uploading and folders

Use the folder rows and the ← Back button to move around; the trail at the top shows where you are. Tap ↑ Upload to add a scanned document to the current folder, or + New Folder to create a folder.

Searching

Use the search box below the trail to find files and folders by name. Type what you're looking for and tap Search (or press Enter). It searches the folder you're in and everything beneath it, then lists the matches — tap a folder to open it, or use a file's Print button as usual. Tap Clear to return to the normal folder view. Moving to another folder also clears the search.

Who's signed in

Once signed in, your name and email address appear next to the Sign out button — a quick check that you're working in your own account on a shared device. The same sign-in also covers SharePoint Explorer and Office 365 Email.

Signing out

Tap Sign out at the top. This signs you out of every Microsoft section at once, so your next visit starts with a fresh QR scan.

⊞ SharePoint Explorer

sites.storage

Browse the SharePoint sites your Microsoft account can reach — open document libraries, upload files, and print PDFs.

Signing in

SharePoint uses the same single Microsoft sign-in as OneDrive. If you've already signed in elsewhere, it opens straight away. If not, scan the QR code with your phone just like OneDrive — one scan signs you in everywhere.

Finding a site

The first screen lists the sites you follow in Microsoft 365. Tap a site to open its documents. Tap Show all sites to see every site you can reach. (A few special sites have no documents to browse and will say so if you open them.)

Browsing, uploading, printing and folders

Inside a site, move around with the folder rows, the ← Back button, or the trail at the top. Tap ↑ Upload to add a file, + New Folder to create a folder, and the Print button on a PDF's row to print it. (Upload and New Folder appear once you're inside a site, not on the sites list.)

Searching

Once you're inside a site, a search box appears below the trail. Type what you're looking for and tap Search (or press Enter) to find files and folders by name in the current folder and everything beneath it, within that site. Tap a folder to open it, or use a file's Print button. Tap Clear to go back to the folder view. Search isn't shown on the sites list — open a site first.

Who's signed in

Your name and email address appear next to the Sign out button — the same Microsoft sign-in is shared with OneDrive Explorer and Office 365 Email.

Signing out

Tap Sign out at the top to sign out of every Microsoft section at once.

▲ Google Drive Explorer

google.drive

Browse your Google Drive from the device — open folders, upload scans, search, and print PDFs straight from Drive.

Signing in

Tap Sign in with Google. A QR code appears — scan it with your phone, sign in to your Google account there, and the device screen continues automatically. Once signed in, your name and email appear next to the Sign out button.

Browsing, uploading and searching

Tap folders to open them and use the breadcrumb trail to go back up. Upload scans a document on the device and saves it into the folder you're viewing. Search finds files anywhere in your Drive by name.

Printing from Drive

Tap Print on any PDF. The print options panel opens straight away while the device fetches the file — you'll see “Preparing PDF…”, and the Start Print Job button lights up as soon as it's ready. Choose colour, sides and copies, then start the job.

Signing out

Tap Sign out when you're done. On a shared device it's good practice to sign out so the next person can't browse your files. Google and Microsoft sign-ins are separate — signing out of one doesn't affect the other.

✉ Office 365 Email

scan.and.send

Scan a document and email it from your own mailbox — the message is sent through your Microsoft 365 account, so it arrives from your address and appears in your Sent Items.

How to use it

1. 01Sign in with Microsoft — the same QR sign-in as OneDrive; if you're already signed in there, you're signed in here too. Your name and email show next to Sign out.
2. 02Enter the recipient's address in To, and a Subject.
3. 03Place your document, choose your scan options, and send. The document is scanned and emailed as an attachment from your account.

📠 Send Fax

send.fax

Send Fax scans a document and sends it to a fax number — no computer needed. You enter the fax number (or pick a saved recipient from the Address Book), tap Send, and the document is on its way. The scan and fax defaults are set once in Fax Settings, so day to day you only need the number.

How to send a fax

1. 01Open Send Fax from the home screen (the red paper-plane tile).
2. 02Place your document in the feeder or on the glass.
3. 03Tap the Fax number field — a number pad appears — or tap Address Book to pick a saved recipient instead (see below).
4. 04Tap in the destination fax number. It shows in the preview as you type — use Clear or the ⌫ key to fix mistakes.
5. 05Tap Accept. Accept stays greyed out until the number is between 4 and 18 digits. Tap Cancel to discard and keep the previous number.
6. 06If your document is double-sided, switch on the 2-sided toggle.
7. 07Tap Send Fax. The status line shows Sending… while it works, then Sent to Fax Service once it's accepted.

Using the address book

Tap Address Book on the Send Fax screen to open the device's shared address book — the same contacts used across the whole app (for example in Scan to Audio). Contacts with a fax number are ready to tap; tap one to drop their number into the form, then send as usual.

If your administrator has allowed it, you can also manage contacts here: + Add Entry to save a new contact (name plus fax, email and mobile as needed), Edit to change one, and Delete (tap once, then Confirm?) to remove one. When those options are off the book is read-only — you can still pick a recipient, but not change the list.

⚙ Fax Settings

send.fax · settings

Fax Settings holds the defaults used every time a fax is sent from this device. They're set once, so Send Fax only needs the fax number after that. Fax Settings is administrator-only — the gear icon at the top of the Send Fax card appears only when an administrator is signed in at the device panel. Changes apply to all future faxes from this device.

What you can set

Saving your settings

Tap Save to keep your changes, or Cancel to leave them as they were. Your settings are remembered on this device, so each machine can have its own provider and defaults.

⊞ Print Job Reports

jobs.history

See what's printing now and what printed recently on this device.

Jobs in progress

Any job currently printing appears at the top and updates on its own while you watch. Jobs still waiting in the queue are marked as pending.

Recent jobs

Below that is a list of recently finished jobs, newest first. Each row shows the job name, who sent it, when it finished, and whether it completed, failed, or was cancelled.

More detail

Tap any row to open it up for the full picture — job type, exact times, copies, colour, paper, page count, finishing (tray, staple, punch, fold), and, if it failed, the reason. Tap again to close it.

⊞ Dynamic Print

var.templates

Dynamic Print fills your details into a ready-made template and prints it — great for personalised letters, labels, certificates and promotional pieces.

How it works

How to use Dynamic Print

1. 01Templates load automatically. Use the Categories dropdown to narrow the list.
2. 02Tap a template to open its preview.
3. 03Fill in the fields shown (for example Name, Company, Date).
4. 04Tap Print, choose your print options, and print.

📷 Photo Booth

photo.templates

Photo Booth lets someone take a selfie on their phone and have it placed into a template, then printed as a personalised keepsake — popular at events, promotions and visitor experiences.

How it works

How to use Photo Booth

1. 01Tap a template to start a session. A QR code appears.
2. 02Scan the QR code with your phone, take a photo, and submit it.
3. 03The device picks up the photo automatically and places it into the template. If the template uses AI, it blends the photo into the scene.
4. 04Tap 🖨 Print Photo, choose your options, and print.
5. 05Tap ⟳ New Photo to start again with a different picture.

🎙 Scan to Audio

scan.audio

Scan to Audio turns a printed document into an MP3 you can listen to. It reads the page, speaks it aloud in the voice and language you choose, and can even translate it first. The finished audio is sent to you by email and/or text.

How it works

Your options

How to use Scan to Audio

1. 01Place your document in the feeder or on the glass.
2. 02Choose a Voice, the Speech Language, and (optionally) an Output Language if you want it translated first.
3. 03Enter an email address and/or mobile number to receive the audio.
4. 04Tap ▶ Start & Convert to Audio. The device's scan dialog opens.
5. 05Press Start to scan. You'll see Sent for processing — you don't need to wait.
6. 06The MP3 arrives by email/text when it's ready. Tap 🎙 Scan Another Document to go again.

🌐 Language Translator

scan.translate

Translate a document into another language and print it. The Translator reads your page, translates it into the language you pick, and prints a clean, formatted copy. Over 30 languages are supported.

How it works

Your options

How to use the Translator

1. 01Place your document in the feeder or on the glass.
2. 02Choose the language to Translate to.
3. 03Adjust Layout and Include images if you want.
4. 04Tap ▶ Start & Translate. The device's scan dialog opens — press Start to scan.
5. 05You'll see Translating… while it works. This can take a few seconds to a few minutes depending on how long the document is.
6. 06When it's done, choose your print options and print.

Choosing print options

Whenever the app is about to print — from Pull Print, Pending Files, OneDrive, SharePoint, Google Drive, Dynamic Print, Photo Booth or the Translator — a print options panel appears so you can set things up first:

Paper size and tray are chosen automatically by the device to match the document.

Tap ▶ Print to send the job, or Cancel to close without printing.

🔧 Tech Tools

partners · admin only

Tech Tools is a service area for authorised partners. The tile only appears when an administrator is signed in at the device panel, and opening it asks for a partner password.

What's inside